1.0 Overall Purpose
Responsible to the Chairman, Executive Board,
for providing leadership, guidance, and direction toward achieving the
objectives and goals of the organisation.
Directly Supervises Head of Finance &
Administration, Program Manager, Interpreter – Translator, Head of Finance and
Administration, ITC Officer, and Senior
Secretary
2.0 Core Duties & Responsibilities
2.1
Direct
the activities of the Secretariat.
2.2
Ensure
that the decisions taken by the Authority are implemented in a timely manner.
2.3
Ensure
that the procedures for amendments and for consultation and settlement of
disputes are carried out efficiently in accordance with the regulations
provided by the Authority.
2.4
Initiate,
formulate and prepare policy agenda and present to Executive Board and
Authority.
2.5
Provide
secretarial services and ensures efficient conduct of all meetings of the
Authority and the Executive Board and any other meetings held in accordance with the provisions of the Northern
Corridor Transit Agreement and its protocols.
2.6
Co-ordinate
the preparation of working documents, papers and reports for all meetings of
the TTCA, the Executive Committee and the Advisory forum of the Northern
Corridor.
2.7
Take
follow-up action on reports emanating from meetings held in accordance with the
provisions of the Protocols of the Northern Corridor Transit Agreement.
2.8
Co-ordinate
with member states through relevant Ministries with the objectives of fostering
co-operation in the achievements of TTCA’s objectives and implementation of
protocols.
2.9
Forge
a close working relationship with regional and sub-regional International
Organizations involved in transit transport such as: UNDP, ECA, EAC, COMESA,
ISCOS, e.t.c.
2.10
Disseminate
relevant information to the parties concerned.
2.11
Negotiate
technical assistance agreements on behalf of TTCA.
2.12
Explore
and implement, when necessary, measures for enhancing the efficient undertaking
of the Authority’s activities through use of modern ICT and related technology.
2.13
In
collaboration with the other officers, prepare or amend as necessary rules and
regulations governing financial, administrative and other activities of the
TTCA and submit them to the Executive Board for approval.
2.14
In
collaboration with Finance Officer and Professionals prepare annual budgets,
accounts and programme activities of the TTCA and submits them to the Executive
Board for approval.
2.15
Determine
the terms of conditions of service, including remuneration, and submits them to
the Executive Board for approval.
2.16
Recruit
staff for the Secretariat as provided for in the regulations.
2.17
Perform
any other functions that the Executive Board may delegate or assign.
2.18
Spokesman
for the Authority.
3.0
Minimum
Qualifications & Experience
3.1 Masters Degree or equivalent professional qualification in Transport Economics, Transport Engineering or its equivalent.
3.2 A combined national and/or regional experience at senior management level of not less than 15 years in transport management
4.0
Key Skills & Competencies
4.1 Strong leadership and management skills to foster teamwork develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum and vision in order to achieve organisational objectives.
4.2 High level interpersonal and cross-cultural skills including ability to build alliances and collaborative relationships with sensitivity to diversity.
4.3 Ability to analyse, conceptualize and interpret transit transport data as well as financial data and apply management principles and practices in making sound organizational decisions.
4.4 Ability to maintain high standards of integrity. Establish straightforward, productive relationships. Treating individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender difference.
4.5 Strong communications, networking and negotiation skills.
4.6 Ability to empower staff by removing obstacles hindering the achievement of strategic objectives, focusing on results and delivering what is promised, on time and within budget.
4.7 Proficiency in computer and computer packages.
4.8 Language proficiency in French or English, a working knowledge of the either language is desirable.
5.0 Eligibility Criteria
5.1 Minimum age of 40 and maximum Age of 55 years at the time of recruitment.
5.2 Executive Secretary recruited on a 5-year fixed term contract renewable only once.
5.3 NCTTCA is an equal opportunity employer.
5.4
Must be a national of one of
the member States, namely: Burundi, DR Congo, Kenya, Rwanda and Uganda.
6.0 Remuneration
Package
An attractive
remuneration package shall be offered to the successful candidate, which shall
include; a Consolidated Salary payable in US Dollars and an executive car and
fully furnished house. Other benefits include medical care for the incumbent,
spouse and a maximum of four (4) dependant children in accordance with the
Personnel Rules and Regulations and refund of 80% school fees, within a
prescribed maximum of 4 children up to the age of 23 years.